Being a Nokia/Symbian mobile user, I’m faced with some problems when it comes to task synchronization between my Outlook installation and mobile phone.

You can have your full task list into a Nokia phone as a long list, something really useless when you’re dealing with a 50+ item list. Of course contexts or tags are not supported and I had to think of a way to have my GTD system always with me bypassing Symbian’s difficulties and without using third party software which cannot synchronize tasks with Outlook.

And I came up with a small test project based on a really simple idea: Create a note in Outlook for each category with its own action list. Notes can easily be synched using the standard Nokia software (PC suite) and I ended up having a really small tag list making weekly reviews on-the-fly without problems.

The utility is written in VBscript and I’ve decided to embed it into an excel sheet application (standard .bas scripts need special handling) for easier execution. You need to enable macros for this to run, and of course the code is unlocked so you can view or change it.

• Select the task folder from which you want to get the tasks
• Select Tasks to a note to create a master-list note
• Select Categories to Notes to create/update a note for each category
• All notes will be created into your default Notes folder
• Note that categories are referring to Outlook standard categories and not in jello dashboard contexts. You can use j-note without having jello installed.

Download j-notes (alpha). Its in experimental stage so test it and share your feedback.

I hope It will help you with your Nokia and (why not?) other phone models as well.

update:

If you get a library error opening the application do the following:

1. Press Alt+F11 (Tools>Macro>Visual Basic Editor)
2. Into the VB editor go to Tools>References
3. Into the references window find your Outlook library (Microsoft Outlook xx Object Library) select it and click OK
4. Close the VB editor and save the j-note editor
5. Restart the application