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November 19, 2007 in News by Nick Sivridis

Jello 4 changes: Accessible folders management

One major drawback of the current version is the definition of the Outlook folders accessed by Jello.Dashboard.

Until now, when the user set the use of all folders (of all open PST files) for contexts and projects, Jello looked for tasks and other types of items in every open folder except of the excluded folders by the user. That caused Jello more slow and users with inaccessible folders unable to manage their folder list.

After taking feedback from many users I’ve decided to invert the way folders are handled. By default, Jello will use only the default Outlook folders (tasks, calendar, contacts etc) and the user can add/remove any folder making his/her own list.

I also added a notification (seen in red text header) for folders assigned by default for contexts and projects which are not watched by Jello. Because sometimes its no use to automatically move items of a context to a specific folder and Jello cannot list it.

 

Here’s a screenshot (beta version with the new accessible folders will e available soon)

 

Awaiting on your feedback!

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8 Comments to “Jello 4 changes: Accessible folders management”

• GD
  November 20, 2007 at 4:32 pm

  Wonderful! Can’t wait.

  Reply
• altTab
  November 28, 2007 at 2:05 am

  The “use all folders” option was an issue and I’m glad to see its behavior will change in v4. Good work!

  My only wish now is a Kinkless GTD implementation within Jello as I love the tiddlywiki implementation http://www.dcubed.ca so much.

  Reply
• PeterLauer
  November 30, 2007 at 1:26 am

  HI
  when will Jello 4 be available for testing?

  Reply
• dr Uqbar
  November 30, 2007 at 10:37 pm

  @GD
  Soon!

  @altTab
  I have used the d3 before and I think its cool. But within Jello?

  @PeterLauer
  Hopefully I will post a first public alpha version next week. The final version though is still away.

  Reply
• matias
  December 3, 2007 at 3:42 am

  I think more than d3 a better option is monkeyGTD. is the same but better. and the new 3.0 version in development is looking very good. dr.Ugbar, you know that I think that Jello is irreplaceable to me becouse the outlook sync. but thake a look to the workflow of GTD. In the new version they have a better distribution of steps following the GTD intructions. Just a thought. Take care an keep improving Jello.

  Reply
• Marc
  December 6, 2007 at 12:51 pm

  Hello drUqbar!

  This is a realy good idea to enhance the folder management. My setting of outlook consists of many folders and subfolder mostly to store mails belonging to different projects. But also my Palm sync software creates a lot of folders and outlook does it with it own archiving. But my current used set of folders is more a small piece of all possible folders. Thus your improvement will help.

  *Also I would ask for an improvement* in the handling of marking mails as done. In the current version when you can set an folder for each project. If you mark an mail and set it is belonging to this project it will be moved to the given folder. Now you have it in the folder and also it your project listview. After processing the mail I mark the mail as done in the project listview. Automaticaly it is moved to the reference folder and the category changed.

  In my workflow, the mail should stay in the given folder.This is the place were it should rest over a longer period for my own documentation. So when I need a particular information out of a mail belonging to this project I would look in the project listview and via the shortcut in the given project folder. But never in the reference folder. Which becames very cluttered after some weeks.

  I would sugest to not move a mail to the reference folder when it is marked as done if it is not in the inbox.

  At least:
  You have done a very great job with your unintrusive enhancement jello.dashboard to all outlook users! It helps me to handle my projects and tasks gtd-like in outlook!

  Thanks a lot!

  Marc

  Reply
• dr Uqbar
  December 15, 2007 at 3:00 am

  @matias
  Oh they do have a new version available? I will check it out. Thanks!

  @Marc
  There is already a setting for your problem and its called Move mail items to Reference folder when completed located into the Folder-category tab of your settings screen. Is it checked?

  Reply
• Vangelis
  February 13, 2008 at 11:36 am

  Sorry

  Reply

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